Fixed Term Events Coordinator (Venues) - Queenstown (QLDC)

Lakes District Council is at the very heart of a dynamic community. Our services are essential to the people in our region and include infrastructure development, community recreational facilities and planning, building and other regulatory services.

We’re proud to be QLDC, and in response to the growth the district has experienced over recent years, QLDC has itself experienced substantial growth. We genuinely believe in developing our people and providing them with all the tools and opportunities needed to succeed.

About the role:
Based at the Queenstown Events Centre, this role coordinates and supports community and commercial events across QLDC venues. Acting as the main point of contact for bookings, it ensures smooth event delivery by managing logistics, stakeholder relationships, and operational processes.

Responsibilities of the role:

• Coordinate bookings, hire agreements, and logistics for venues, parks and reserves.
• Support event delivery, including QLDC-led and externally run events, by reviewing plans and managing operational needs.
• Build and maintain strong relationships with community and commercial hirers.
• Manage funding processes (Local Community Support Fund) and provide guidance on eligibility.
• Continuously improve booking systems, reporting, invoicing, and internal procedures for efficient event delivery and clients.

What we offer:
We are proud to offer a comprehensive benefits package that supports your health, wellbeing, and professional growth, including:

• Discounted membership to our health and fitness facilities.
• Hybrid working practices.
• Genuine commitment to your training and career development.

What you'll bring:
This role requires a background in sport and recreation, with relevant qualifications or significant experience. Strong administrative, communication, and organisational skills are essential, along with the ability to manage systems and bookings in a fast-paced environment.

To best succeed in this role, you’ll have:

• Relevant Level 6 diploma or degree (e.g. Event Management) or extensive industry experience.
• Minimum 3–4 years’ experience in the sport & recreation sector, preferably in local government.
• Skilled in planning, administration, and process management with strong attention to detail.
• Confident user of Microsoft Office; experience with booking systems like Links is a plus.
• Holds a full driver’s licence.

For any questions please contact Deb Husheer (Venues Manager), at [email protected]

Applications close: Sunday 3rd August 2025.

Please note we will review and process applications as they come through; we encourage your early application.