Accounts Payable Officer - Queenstown (QLDC)

Lakes District Council is at the very heart of a dynamic community. Our services are essential to the people in our region and include infrastructure development, community recreational facilities and planning, building and other regulatory services.

We’re proud to be QLDC, and in response to the growth the district has experienced over recent years, QLDC has itself experienced substantial growth. We genuinely believe in developing our people and providing them with all the tools and opportunities needed to succeed.

About the role:
Reporting through to our Financial Services Team Leader, you’ll be primarily responsible for reconciling and processing purchase orders, supplier invoices, and contract claims and payments for QLDC. You’ll also have a key role in daily reconciliations. You’ll be providing support across the Council, providing advice and guidance, as well as liaising with external suppliers.

Responsibilities of the role:

• Processing supplier invoices, credit notes and statements in a timely manner
• Performing payment runs by electronic banking batches for refunds, weekly payment term accounts, international payments, and legal settlements
• Assisting purchasing staff on the use of the purchase orders, PCARDs and contract claims within TechOne and resolve processing issues
• Completing monthly supplier statement reconciliations and following up on outstanding accounts and queries
• Creating and updating supplier accounts in TechOne, ensuring we have the necessary documentation complete and attached in the accounts

What we offer:
We are proud to offer a comprehensive benefits package that supports your health, wellbeing, and professional growth, including:

• Southern Cross Wellbeing One Plan
• Discounted membership to our health and fitness facilities
• Hybrid working practices
• Genuine commitment to your training and career development

What you'll bring:
You’ll have a number of years’ experience in a similar role, whether as a finance assistant, accounts administrator or similar. Naturally, you’ll be financially savvy and technologically competent, able to pick up new systems with ease. You’ll also have strong customer service skills as you’ll be dealing with both internal and external contacts.

You’ll have:

• Strong planning and organisational skills
• The ability to work under tight timeframes
• Strong communication skills and the ability to build relationships

This is a great opportunity to join a passionate and dedicated team.

For any questions, please get in touch with Victoria Harper, Financial Services manager, on [email protected]

Applications close: Thursday 31 July

Please note we will review and process applications as they come through; we encourage your early application.