Executive Assistant - Central Otago (QLDC)

Lakes District Council is at the very heart of a dynamic community. Our services are essential to the people in our region and include infrastructure development, community recreational facilities and planning, building and other regulatory services.

We’re proud to be QLDC, and in response to the growth the district has experienced over recent years, QLDC has itself experienced substantial growth. We genuinely believe in developing our people and providing them with all the tools and opportunities needed to succeed.

About the role:
Supporting the General Manager of Corporate Services, you will be primarily responsible for providing exceptional executive support ensuring the GM’s needs are met at all times. You will be responsible for diary and inbox management, assisting the General Manager of Corporate Services with tasks as required in a timely manner and liaising with a range of staff and other stakeholders on their behalf.

You’ll be ensuring the GM has all the information required before meetings and will assist in the preparation of reports and other material for the executive leadership team, council meetings and other committees, as well as providing administrative support to the wider team.

Responsibilities of the role:

• Providing a high level of administrative support including word processing, excel spreadsheets, InDesign and PowerPoint presentations.
• Event co-ordination including organising travel, accommodation, training, catering and other ad-hoc tasks as required.
• Corporate advertising including the booking of and content of public notices.
• Calendar Management for the GM and Director of People & Capability.
• Meeting preparation and minute-taking.
• Delivering high-quality customer service at all times to stakeholders.

What we offer:

• Flexible working practices
• Relocation assistance
• A host of benefits including heavily discounted access to our health and fitness facilities 
• Southern Cross health insurance

What you'll bring:
You’ll have a diploma (NZQA Level 5) qualification in business administration and 3+ years experience in executive/personal assistant or office management. You’ll be a highly organised and motivated individual with a strong ability to effectively multi-task.

To best succeed in this role, you’ll have:

• Previous experience in a local government environment is advantageous but not a gamechanger.
• A can-do attitude, a positive outlook and a sense of humour!
• Experience with purchase orders/invoicing processes – a bonus but not essential.
• Demonstrated ability to take on responsibility and use initiative to prioritise work effectively under pressure and to tight deadlines.
• Excellent interpersonal skills and proven ability to establish and maintain effective relationships.
• Well-developed communication skills, both written and verbal.
• Knowledge of InDesign is also a benefit.

To apply, please follow the link and apply online with your CV and Cover Letter. Please direct any questions to our People and Capability team at [email protected].

Applications close: 19th June 2025.

Please note we will review and process applications as they come through; we encourage your early application